Documents Required

Perspective applicants are not required to submit any document (hard copies) to HEC at this stage of application process. Only shortlisted candidates will be required to submit following documents. To avoid any inconvenience later on, perspective applicants are directed to prepare application dossier as per following detail;

  1. In case of shortlisted candidates, copies of all educational documents and attested copies of CNIC, B-form, Domicile, IBCC equivalency certificate and HEC equivalency in case of foreign degree qualification may also submitted to HEC.
  2. A study plan or research proposal (800 words for Masters & 1500 words for PhD), copies of any research publication & achievements, language proficiency certificate or IELTS/TOEFL score, copy of valid ordinary passport (first two pages).
  3. Photocopy of the Physical Examination Record (attached) for foreigners should be completed in English. (The original copy should be kept by the applicant.) The physical examinations must cover all the items listed in the Physical Examination Record including basic blood test reports for foreigners as per China' Govt. policy.
  4. The forms with incomplete records or without the signature of the attending physician, the official stamp of the hospital or a sealed photograph of the applicant are invalid. Please select the appropriate time to take physical examination as the result is valid for only 6 months.
  5. Non-criminal Record (Police Clearance Certificate).
  6. Two original recommendation/reference letters written by professors or associate professors of previous institution. If applicants have already got provisional acceptance from professors at XJTU, please provide Xi'an Jiaotong University recommendation/reference letter from Potential Supervisor as one of the two recommendation/reference letters (attached here).


  • Make sure your email, telephone number, postal address correctly be filled in the application system as they are key to get you contacted during the admission process. Failure to respond to HEC or Xi'an Jiaotong University in time as required may lead to automatic rejection.
  • No manual or incomplete applications on e-portal will be entertained. All applicants must apply online on HEC portal, CSC portal and Xi'an Jiaotong University's portal.
  • HEC will shortlist eligible applicants on the basis of academic merit.
  • In case of submitting false information at any stage, HEC reserves the rights to cancel and debar for all future scholarships as well as impose penalty, as decided by HEC.
  • Only apply online before the Deadline 30th January, 2021DO NOT send hardcopies of application forms or any other documents to HEC at this stage of application process.