| Predecessor Activities | Milestones | Timelines |
- Dashboard Access To HEC
- Nomination List/ database generation as per provided template in Excel
- Selection Committee Meeting Minutes (Selected professional list)
- Share details on focal person in China and Islamabad to HEC
- Admin workflow portal by NITB from first to last activity
- Transfer Funds to HEC Account with FEC cover
| Issuance Provisional Award letter (PAL) | Timeline (Within 07 working days of completion of Predecessors Activities) |
| Issuance Provisional Award letter (PAL) | Communication with Potential Trainees
Issuance of PAL E-Copy through portal
Documents list in PAL - Application Form (Application print option on applicant dashboard of E-Portal to selected professionals)
- Color standard ID photo (with a size of no more than 200kb, supporting .jpg,.jpeg and *.png, with pixel larger than 295*413)
- Copy of CNIC
- Verification HEC Attested Degrees and Copy of Degree/Transcript dully attested by Gazetted Officer
- Notarization of highest education diploma and degree certificate
- Undertaking (as per HEC sample),
- NOC & Relieving order from Parent Organization
- English Proficiency letter from last attended Institution/ parent organization.
- Invitation letter from China College/ universities (To be provided by Ministry of National Food Security & Research)
- Copy of Visa (Ministry of Foreign Affairs will support)
- Valid Passport scan file
- Notarization of no criminal record/Police Verification Certificate
- Foreigner physical examination form (As per China Government sample)
| Within 10 days of issuance of PAL |
| Training Consent | Through Email on stagc@hec.gov.pk | Within 03 days of issuance of PAL |
| Issuance of Final Award letter after receiving documents from professionals | - Documents Physical Verification
- E-Copy through portal
- Hard Copy through postal mail
- Apply/register at https://nwsuaf.17gz.org
- Download form from https://is.nwsuaf.edu.cn/zlxz/321992.htm or https://is.nwsuaf.edu.cn/docs/20161019153231791636.pdf
| Within 10 days of receiving documents from Trainees |
| Orientation session (Professional, Cultural, Political) | - Orientation session for professional before departure (HEC coordination with MoFA & MNFS &R for orientation sessions)
- Orientation activities & Financial coverage
| Batch wise Timeline |
Departure to China | Ticket Arrangement
HEC approved vendors or bulk arrangement by assigning some vendors
Recommended destination for departure (Karachi, Islamabad, Lahore) | Batch-I: 1st Week of March 2025 |
| Funds Disbursement | i. Trainee (Advance Stipend in PKR) - (03 Months Training Stipend in PKR equivalent to RMB)
- 06 Months Training Stipend in PKR equivalent to RMB)
ii. Pak Embassy China - Host College/University allocated funds
| Batch/period wise |
| Monitoring Progress | - Through NITB Portal
- Dashboard Access to HEC
- Bimonthly Progress Report uploaded by Applicant (as per MNFSR format) under intimation to HEC and MNFSR
- Access to Pak Embassy China at Dashboard to upload the invoice and funds disbursement report
- Upload/ acknowledgement of Receipt of Funds by trainee at online portal/ China embassy for disbursement of funds to relevant Colleges/Universities
| Batchwise |
Completion of Training
| - All pre-requisite documents will be uploaded on portal
- Return of professionals
- Joining report upload at E-Portal
- Process and release of returned airfare actual
- Consolidated Funds Utilization Report
- Comprehensive training completion Report
| Within 15 days of return to Pakistan
|
i) Plan for 1st Batch (300)
- Departure Plan:Macrh 22-23, 2025
- Session: March-June 2025
- Orientation Session: 21st March, 2025
ii) Plan for 2nd Batch Tentative (400)
•Departure Plan: 2nd Week of April 2025
•Departure Orientation: (Under Process)
iii) Plan for 3rd Batch (300)
•Advertisement done
•Scrutiny Under Process
