Grant to Organize Seminar, Conference and Training Workshop Reimbursement Procedure

Reimbursement Procedure

The Applicant through the University must file reimbursement claim, comprising of Audited Statement of Expenditure and Feedback form (both in hard/ original and soft form) via HEC online portal.
The sanctioned amount will be reimbursed to the university/institution upon filing reimbursement claim duly signed by the Applicant, University Auditor, Director Finance and Head of institution (Vice Chancellor, Rector).
Reimbursement claim must be filed within two months from the date of event. In any case the reimbursement claims of one financial year must be filed maximum by the next financial year and HEC shall not entertain reimbursement claims older than one financial year.
The following documents must be attached with the reimbursement claim:

Final Program of the event showing names of Invited Speakers/ Resource Persons, time slot and title of presentations
Copy of Conference Proceedings/ Abstract Book/ Training Manual
Copy of List of Registered Participants/ Attendance Sheet
Copy of Award letter from HEC

HEC