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Funding Mechanism
  • ​The focal person will submit application form to HEC for Grant to organize Seminar, Conference, Symposium or Workshop duly endorsed by the Head of the Department, Head of ORIC/ Research office and Head of the University.
  • The application must be submitted, in soft form via HEC online portal as well as hard copy in original, at least 60 days prior to the date of the event (s). Late and incomplete applications will not be considered.
  • The following documents must be enclosed with the Application form:
  1. Detailed CV of the Applicant/ Focal Person/Principal Organizer of the event
  2. Copy of Appointment Letter of the Applicant
  3. Detailed CVs of Foreign/National Invited Speakers/ Resource Persons
  4. Consent letters from the Foreign/ National Invited Speakers to participate in the event
  5. Abstracts of papers/ training modules of Foreign/National Invited Speakers/ Resource Persons
  6. Three quotations from travel agent indicating the shortest route of travel of the Speakers/ Resource persons
  7. Documentary evidence regarding Papers Acceptance Ratio and  Peer review of papers (if applicable)
  8. Complete Brochure of the Event containing Aims, Objectives, Themes, Key note speakers and registration process.
  9. A copy of the tentative program of the event indicating the following:​ ​​​​​​​​  


               -Name of the Invited Speakers/ Resource Persons & presenters

               -Title of Presentations/ training modules

                -Allocated timeslots 

  • ​The application will be submitted to the HEC Expert Committee for evaluation and recommendations in accordance with the prescribed evaluation procedure.
  • HEC will approve the Grant on recommendation of the HEC Expert Committee.
  1. The Grant will be reimbursed to the concerned University/ HEI after the event upon filing duly complete reimbursement claim within the prescribed time limit.
  • ​The University will be responsible for timely release of funds to the Applicant.
  • The Applicant and the University will be responsible for proper utilization of the Grant after fulfillment of all codal formalities and accounting procedures in accordance with the Government rules/ regulations and HEC relevant policy.
  • The Grant will be provided for the specified purpose as mentioned in the Award letter and cannot be utilized for any other purpose.
  • HEC funding support must be acknowledged in any news/ publications related to the event in electronic or print media and name and/or logo of HEC will be used for the purpose.
  • In case of postponement or cancellation of the event, HEC must be informed in writing.
  • In case of change in the approved list of Foreign or National Invited Speakers/ Resource Persons, approval of HEC must be solicited in writing, prior to the event.
  • Any expense made against budget heads/ item(s)/ speaker(s) not explicitly desired in the Application form or not approved by HEC, will not be reimbursed.
  • No reappropriation under the budget heads is allowed.
  • HEC encourages the universities to co-fund the expenses for organizing of the event and not completely rely on the grant from HEC.